Free quote generator
Fill in the quote below and download a clean PDF for your client. When they say yes, turn it into an invoice with one click from My invoices.
What a quote is for
A quote tells a client what a job will cost before any work starts. It turns a vague conversation ("roughly how much would it be?") into a clear offer the client can accept, compare or approve with their manager. A good quote prevents most money arguments later, because both sides agreed on the price and the scope in writing.
People use "quote" and "estimate" loosely. As a rule, a quote is a fixed price for a defined job, while an estimate is your best guess for work that may change. If you are not sure the price will hold, call the document an estimate: click the title and rename it.
What to put on a quote
- Your details and the client's details, so the quote can become an invoice without retyping anything.
- A quote number and date. The generator numbers quotes separately from invoices (QUO-0001, QUO-0002…).
- What is included, line by line, with quantities and prices. Be specific: "Website, 5 pages, 2 rounds of changes" leaves less room for surprises than "Website".
- What is not included, in the notes. Hosting, travel, printing or extra revisions are classic sources of disputes.
- How long the price is valid. Pick 14, 30 or 60 days and the "valid until" date is filled in for you.
- Tax, if you charge it, so the client sees the real total.
- Payment terms and any deposit, in the terms box: for example "30% deposit to start, balance on delivery".
From quote to invoice
When the client accepts, open My invoices and choose Convert to invoice. Everything carries over: client, lines, prices, tax and notes. The invoice gets the next invoice number and today's date, and you can adjust anything that changed before sending it.
Tips that win more jobs
- Send it fast. A quote sent the same day often wins over a cheaper one sent a week later.
- Offer options. A basic and a complete version on separate lines lets the client choose instead of comparing you with others.
- Follow up once. A short, friendly message a few days before the quote expires is normal and appreciated.
- Keep a copy. Your quote is your reference if the client later asks for more than was agreed.
For pricing methods and handling extra work, see our guide to client billing.
Common questions
Is this quote generator free?
Yes. Create and download as many quotes as you like, with no account, no watermark and no limits.
What is the difference between a quote and an estimate?
A quote is normally a fixed price for a clearly defined job. An estimate is an approximate price for work that may change. Both can be made here; just rename the title to "Estimate" if that fits better.
How long should a quote be valid?
Thirty days is common. Use a shorter period if your own costs change often (materials, exchange rates) and a longer one for big projects that need approval.
Can I turn a quote into an invoice?
Yes. In My invoices, choose "Convert to invoice" next to the quote. All lines and details are copied into a new invoice with the next invoice number.
Is a quote legally binding?
Once a client accepts a quote, it usually becomes part of your agreement, so only quote prices you can honour. Rules differ by country; for large contracts, a written contract is safer.